MCJROTC BOOSTER CLUB MEETING – 9/18/2023

CALL TO ORDER: (President: Kristel Herring)

Meeting Date: September 18, 2023

Time: 6:33PM

Members Present: Anthony Starkey, Brian Mcdaniel, Angela Mcdaniel, Dustin Breaux Sr., Hilary Fleming, Kristel Herring, Latoya Shaw, Rena Demazeliere, Rita Lasyone, Stephanie Lamb, Tonyna Breaux, Jewel Ratcliff, Randy Ratcliff, and Tammie Standing

Welcome any new members.

May & Emergency Minutes, approved by: Tonyna Breaux, and seconded by Anthony Starkey

PRESIDENT: Kristel Herring

• Membership Form

• Raptor Report (Email a copy once approved to the President)

• Bylaws Voting

  • Anthony Starkey motioned to approve By-laws. Randy Ratcliff seconded. A Vote was taken all in Favor. Motion Passed.

• Drill Meets

  • Oct 21st Dayton: Discussion on Food Options

    • Breakfast Tacos will be prepared by Rita Lasoyne, Kristel Herring, Stephanie Lamb, and Dustin Breaux Sr. 15 Tacos Per person Morning of Drill meet or Night before.

    • Anthony Starkey will Bring a Grill and Prepare Burgers During the Drill Meet.

    • Sign-up Genius has a list of needed items to donate.

  • Dec 2nd NOMMA

  • Dec 9 Travis

  • Jan 13 Brenham

  • Jan 13 Allen

  • Jan 27 Dayton

  • Regionals at College Station

    • Food Options for Drill Meets

    • Breakfast: Tacos, muffins

    • Lunch: Sandwiches, wraps, walking tacos, pizza, hamburgers, hotdogs, nachos, Frito pie (in chip bag)

    • Snacks: Chips, fruit, individually wrapped snacks (cookies, crackers, etc.) - buy in bulk or sign up via Sign-Up Genius

• Vertical Raise Fundraiser

  • Review (Started on Aug 28, ends today, Sep 18) Vertical Raise Amount of $13500.00 was met.

• Booster Club Facebook Page

  • Highlight that it's public and can share important posts.

• Committees Needed:

  • Zombie Run: Assistance for Mrs. Lamb, event execution, and volunteering.

  • Ball: Assistance with catering, decoration, and event volunteering

  • Drill Meets: Help with food planning, send-off, and potential event volunteering.

  • Fundraising Committee: Set up spirit nights, promote events (e.g., Zombie Run), explore opportunities, brainstorm future event ideas.

• Marine Corps Birthday Ball (Nov 10th, 5:00 pm)

  • Venue (already booked) Confirmed & Paid

  • Large Table on stage for Sponsors and guests.

  • Side Tables for Big three and MIA soldier

  • CWO4 will Confirm no issues for Color Guard

  • DJ (already paid half) need to Confirm schedule as the Hall had a schedule error that had to be corrected.

  • Photographers (Rita to reach out to last year's contact)

  • Cake (Event Committee working on design) HEB will be able to Complete but will not take order outside of 2 weeks of event.

  • Catering – Confirmed not Paid.

  • School Bus for Cadets (signup required)

  • Parent Volunteers (sign-ups coming soon)

  • Linens (Ball Committee to discuss options with the venue)

  • Volunteering Opportunities: Always check the calendar for your cadet's opportunities.

• AHS Football Games

• Oct 11 Pumpkin Patch Volunteers

• Zombie Run (Oct 28)

  • Discussed Volunteers taking the place of Sponsors to help alleviate the work load

  • All Volunteer Opportunities will be handled with Sign-up Genius.

VICE PRESIDENT: Stephanie Lamb

• Spirit Nights/Fundraising

  • Seeking assistance, considering having three Spirit Nights in the year, seeking volunteers to set up Spirit Nights – Anthony Starkey Volunteered

• Zombie Run (Oct 28

  • Letters, Sponsors, and Handouts

  • Race Committee Meeting (discussion on pending tasks)

  • Cadet promotion of the event

  • Sponsorship and runner bag items needed.

  • Shirt details (Sponsor deadline: Oct 13)

  • Volunteers required (signup two weeks prior)

  • Zombie Run 1st Heat is elementary students. Need to make “Zombies” less frightening for this heat.

  • Zombie Run ticket sales for last year show more tickets were sold to eagle Dash.

  • Dustin Breaux Volunteered with Helping Stephanie with Race Committee

  • Zombie run digital flyers sent out. And printed copies handed out to volunteers to pass out to zoned areas. More flyers passed out while researching car show in the next few weeks.

TREASURER: Tonyna Breaux

• Treasurer's Report

  • Account (Available) Balance: $10,832.65

  • Square Account: $2,697.42

  • PayPal Account: $288.37

  • Total (Available) Balance: $11,818.44

• Deductions remaining as of this meeting: $2,000

  • Moreno Scholarship $2,000

• 2023-2024 Budget Discussion

  • Less spending than last year as we are starting with far less than Previous years. Not donating to Camp Hope this year.

• Note: CALL TO ORDER: (President: Kristel Herring)

  Meeting Date: November 6, 2023

  Time: 18:34

  
  

  Members Present: Stephanie Lamb, Hillary Fleming, Dustin Breaux Sr., Tonyna Breaux, Tony Starkey, Randy Ratcliff, Jewel Ratcliff, and Rita Lasyone.

  Welcome any new members.

  
  

  October Minutes, approved by: Dustin Breaux Sr., and seconded by Randy Ratcliff.

  
  

  PRESIDENT: Kristel Herring

  • Membership

    • Membership forms were highlighted, with a request for completion if not done.

  • Raptor

    • The Raptor Report was discussed, with an email copy requested once approved.

  • Drill Meets

    • Oct 21st Dayton Drill Meet success was acknowledged, expressing gratitude for donated items.

    • Details for the upcoming Dec 9th Travis Drill Meet, including proposed food ideas, were presented.

  • Volunteer Expectations

    • Emphasis on executive board members handling money; non-executive board members reminded not to.

    • Parent volunteers reminded to check in and out at events and communicate availability promptly.

  • Booster Club Facebook Page

    • Events are being created on the new Facebook page, with members urged to post event photos.

  • Committees

    • Call for members to sign up for committees, especially an honorary committee chairperson.

  • Martine Corps Military Ball

    • Scheduled for November 10th at Elegant Hall.

    • Details on DJ, photographers, cake, catering, bus service, and volunteers were discussed.

    • Confirmation of a sign-out sheet for cadet gifts.

    • Exploration for a new venue for the following year.

  
  

  VICE PRESIDENT: Stephanie Lamb

  • Update on Spirit Nights/Fundraising.

  • Success of the Zombie Run, with $3394.75 made.

  • Consideration of Eagle Dash, potentially including a car show in May.

    
    

  TREASURER: Tonyna Breaux

  • Treasurer's Report

    • Account (Available) Balance: $18,428.36

    • Square Account: $4,305.14

    • PayPal Account: $1,721.04

    • Total (Available) Balance: $24,454.54

  • Deductions remaining as of this meeting: $2,000

    • Moreno Scholarship $2,000

  • Zombie Run Profit/Loss Report: $3394.75 Revenue

  • Noted higher-than-anticipated costs for the Marine Corps Birthday Ball.

  • Note: Each quarter, funds from the PayPal and Square accounts will be carried over to assist with end-of-year audits.

  
  

  SECRETARY: Dustin Breaux Sr.

  • Website/Domain

    • Introduction of the Booster Club domain.

  • Car Show

    • Updates on the Car Show, including approved use of the parking lot and ongoing graphic work.

    • Sponsorship outreach to Slater's Automotive and Texan Dodge.

  
  

  INSTRUCTOR NOTES (CWO and MGySgt):

  Details on the Dec 5th Christmas Parade, including the need for candy cane donations.

  
  

  NEXT MEETING DATE: December 11, 2023, at "El Jalapeno" at 6:30 PM

  Meeting adjourned at 20:46 

  
  

  ENDING NOTES 

  Christmas Get-Together: White Elephant Gift Exchange: $15 or less "ornament" gift.

  Where: El Jalapeno

  Time: 6:30PM after meeting

SECRETARY: Dustin Breaux Sr.

• Website/Domain

  • Discussion on Domain Change to Website WWW.AHSMCJROTCBOOSTER.ORG to replace Gmail addresses.

  • Use of Microsoft Office 365 as the email server (received approval from Office 365)

• Car Show

  • Discuss Car Show as an option for funding, with potential prizes such as plaques currently held by CWO4.

  • The Executive board will make several car show visits to determine the viability of holding a fundraising car show. Looks promising thus far.

    
    

INSTRUCTOR NOTES (CWO and MGySgt):

N/A

NEXT MEETING DATE: October 10, 2023, at 6:30PM

Meeting adjourned at 7:49PM