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Meeting Minutes for October 10, 2023

Meeting Minutes

Date: October 20th, 2023 Time: 6:30 PM Location: [Meeting Location]

Meeting Called to Order by: President Kristel Herring

Members Present:

  • Daniel Fleming (Master Guns)

  • Stephanie Lamb

  • Andrea Harisis

  • Randy Ratcliff

  • Tonyna Breaux

  • Dustin Breaux Sr

  • Justice Lasyone (CWO)

  • Jacqueline Contreras

  • Oscar Contreras

  • Kristel Herring

  • Rita Lasyone

Meeting Agenda:

I. Welcome New Members

  • The President welcomed any new members.

II. Approval of September Minutes

  • Randy Ratcliff motioned to approve the minutes.

  • Dustin Breaux Sr. seconded the motion.

  • All members were in favor, and there were no objections.

III. President's Report:

  • Membership forms are available online; please complete if not done.

  • Raptor Report: Send an email copy to the President once approved.

  • Upcoming Drill Meets:

    • Oct 21st Dayton Drill Meet:

      • Breakfast tacos needed for Kristel, Dustin, Rita, and Stephanie. (15 tacos each)

      • Request for donations for burgers and snacks at the Dayton drill meet is posted on Sign-Up Genius.

      • Budget: $400 per Drill meet is acceptable.


  • Jan 13 Brenham Drill Meet

  • Jan 27 Dayton Drill Meet

  • Regionals at College Station


  • Booster Club Facebook page: Ensure you have joined the new page as all events are posted there.

IV. Committees Needed:

  • Review committee document and have sign-up sheets.

  • Dustin will add these to the website.

V. Marine Corps Birthday Ball (November 10th @ 5:00 PM):

  • Venue is booked.

  • DJ has been paid half.

  • Photographers needed (Rita will reach out to the person from last year).

  • Rita confirmed $300 for the photographer.

  • Cake design to be worked on by the Event Committee.

  • Catering by MiChief, costing $3500.

  • School bus provided for cadets without transportation.

  • Parent volunteers will be needed; sign-ups will be sent out soon.

  • Sign-Up Genius for volunteers and ticket link is on the website.

  • Linens: Venue provides white or red tablecloths; Booster club provides blue runners.

  • Volunteering Opportunities: Always check the calendar for cadet opportunities, including AHS football games, Pumpkin Patch Volunteers, Zombie Run on the 28th, and MBE on the 28th.

VI. Vice President's Report (Stephanie Lamb):

  • Update on Spirit Nights/Fundraising.

  • Zombie Run on October 28th: Discuss letters, sponsors, handouts, and runners.

  • Need a race committee meeting to determine remaining tasks.

  • Promote the event among cadets.

  • Still need sponsors, runner bag items, and runners.

  • Shirts provided by K&S; deadline for sponsors on shirts is Oct 13th.

  • Runner bags donated by K & S.

  • Runner Bag Stuffing Party on Oct 24; volunteers needed.

  • Zombie Run Signup sheet is available.

  • Cadets will attempt to gather restaurants for spirit nights.

  • Dustin will create a single point of data entry for Zombie run payment and registry for next year.

  • Runner Bag Stuffing on the 24th at 6:30 at the Fleming’s House.

VII. Treasurer's Report (Tonyna Breaux):

  • Treasurer's report was provided.

  • Vertical Raise: $13,760 ($11,008 after fees).

  • Request to approve one year of PO Box at $240.

  • Dustin motioned to vote on the PO box, and Randy seconded.

  • All members were in favor, and there were no objections.

VIII. Secretary's Report (Dustin Breaux):

  • Discuss Domain Change to Website: www.ahsmcjrotcbooster.org.

  • Vote on migration to the new domain; all old files and emails will be moved.

  • Randy motioned to migrate to the new domain, and Stephanie seconded.

  • All members were in favor, and there were no objections.

  • Raptor approvals should be sent to mcjrotc.secretary@gmail.com.

  • Storage has been moved to a much lower cost ($163 to $67), and all items have been moved.

IX. Instructors' Report (CWO and MGySgt):

  • Trailer registration needs to be paid; CWO4 provided information to the Treasurer.

  • CWO4 reminded everyone that $200 is needed for Marksman Postal Competition.

  • Dustin motioned to pay the entry fee, and Randy seconded.

  • All members were in favor, and there were no objections.

X. Next Meeting Date:

  • November 6th, 2023, at 6:30 PM.

Meeting Adjourned:

  • 7:24 PM.

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